Schedule a Teams meeting from Outlook

On this page

Outlook on the desktop

Outlook on the web

Video tutorial


Microsoft Teams includes the Outlook add-in, which lets you create new Teams meetings directly from Outlook. You can also view, accept, or join meetings in either app.

Outlook on the desktop

  1. Open Outlook and switch to the calendar view.

  2. Select New Teams Meeting at the top of the view.

    New Teams Meeting in Outlook

    Note: Even if you begin by selecting New Meeting or New Appointment, you can make it a Teams meeting by selecting Teams Meeting at the top of the new event form.

  3. Add your invitees to the Required or Optional field(s)—you can even invite entire contact groups (formerly known as distribution lists).

  4. Add your meeting subject, location (if applicable), start time, and end time.

  5. Create your message.

  6. Select Send.

Note: The Teams meeting join details are added to the meeting invite automatically.

If you don’t see the New Teams Meeting icon in the desktop version of Outlook, the Teams add-in for Outlook might not be installed properly.


Outlook on the web

  • In the new event form, select the Teams meeting toggle to turn it on.

    The Teams meeting toggle is on the right

After the invite is sent, you'll see the meeting join details in the event.


Video Tutorial

Here is a brief video on how to schedule a Teams meeting from Outlook: