Meetings

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Schedule a meeting in Teams (Windows & Mac)

On this page Schedule a meeting (#Schedule) Invite people outside your organization (#Invite) Right click for more options (#Right) Video tutorial (#Video) ------------------------- Your calendar in Teams is connected to your Exchange calendar. In other words, when you schedule a meeting in Outlook, it'll show up in Teams, and vice versa. Every meeting scheduled in Teams is automatically made into an online meeting. Schedule a meeting There are several ways to schedule a meet...

Scheduling a meeting in Teams (iPad)

On this page Schedule an instant meeting (#Schedule) Scheduling Meetings in the future (#Future) ------------------------- Your calendar in Teams is connected to your Exchange calendar. In other words, when you schedule a meeting in Outlook, it'll show up in Teams, and vice versa. Every meeting scheduled in Teams is automatically made into an online meeting. Schedule an instant meeting - Tap “Calendar” at the bottom of your screen - To start a meeting instantly, tap the v...

Schedule a Teams meeting from Outlook

On this page Outlook on the desktop (#Desktop) Outlook on the web (#Web) Video tutorial (#Video) ------------------------- Microsoft Teams includes the Outlook add-in, which lets you create new Teams meetings directly from Outlook. You can also view, accept, or join meetings in either app. Outlook on the desktop - Open Outlook and switch to the calendar view. - Select New Teams Meeting at the top of the view. Note: Even if you begin by selecting New Meeting or ...

How to add additional person to teams meeting invite

On this page Outlook on the desktop (#Desktop) Outlook on the web (#Web) ------------------------- Outlook on the desktop - Open Outlook and switch to the calendar view. - Open the meeting by double clicking on it - Add your additional invitees to the Required or Optional field(s) - Click on send update. Outlook may ask you if you want to send your invite to all attendees or only additional attendees. Select one of the 2 options ----------------------...

Join a teams meeting

On this page Join by link (#Link) Join from calendar (#Calendar) Join from chat (#chat) Call in (#Call) Video tutorial (#Video) ------------------------- Join Teams meetings anytime, anywhere, from any device. Teams meetings are best when you join them from the Teams app or Teams on the web, and there's a bunch of ways to do that—read on for details about joining by link, from your calendar, and more. Join by link All you need to join a Teams meeting is a link. Select Cl...

Join a meeting without a Teams account

On this page Join as a guest (#Guest) Video tutorial (#Video) ------------------------- Join as a guest You can join a Teams meeting anytime, from any device, whether or not you have a Teams account. If you don't have an account, follow these steps to join as a guest. Note: Some meetings don't allow people to join as guests. - Go to the meeting invite and select Join Microsoft Teams Meeting. - That'll open a web page, where you'll see two choices: Download the Win...

Chat in a Teams meeting

On this page View and send messages (#View) Continue the conversation after the meeting (#Continue) Start the conversation before the meeting (#Start) Video tutorial (#Video) ------------------------- View and send messages In your meeting controls, a red dot on the Show conversation icon indicates that someone posted a message. - To view the message, select Show conversation . The meeting chat window opens to the right of the main screen. - To send a mess...

Record a meeting in Teams

On this page Start recording (#Start) Stop recording (#Stop) Find recordings (#Find Recordings) Who can start or stop a recording (#Start Stop) Manage the expiration of a meeting recording (#Manage) Privacy (#Privacy) Video tutorial (#Video) ------------------------- Any Teams meeting or call can be recorded for future viewing. The recording captures audio, video, and screen sharing activity, and you can share it securely across your organization. A recording will expire and be autom...

Share content in a meeting in Teams

On this page Share content on windows PC (#Windows) Share content on a Mac (#Mac) Include computer sound (#Sound) Give and take control of shared content (#control) Zoom into share content (#zoom) Video tutorial (#Video) ------------------------- Share content on Windows PC To share your screen in a meeting, select Share content in your meeting controls. Then, choose to present your entire screen, a window, a PowerPoint file, or a whiteboard. Notes: - If you're usi...

Share sound from your computer in a Teams meeting

On this page Include computer sound (#Include) Troubleshooting (#Troubleshooting) Video tutorial (#Video) ------------------------- You can include audio from your device while you're sharing content in a meeting. You'll want to do this if you're playing a video as part of a presentation, for example. Read on to learn how. Include computer sound To share sound from your computer, select Share content in your meeting controls and then Include computer sound—it's the switch on the t...

Raise your hand in a Teams meeting

On this page Raise your hand (#Raise) See who has their hand raised (#Raised) Video tutorial (#Video) ------------------------- During a meeting, you can raise your hand virtually to let people know you want to contribute without interrupting the conversation. Raise your hand Select Show reactions in the meeting controls at the upper-right area of the screen, and then choose Raise your hand . Everyone in the meeting will see that you've got your hand up. Meeting presenters ...